Independent Contractor Status

Contractor is engaged as an independent contractor and not as an employee, partner, agent, or representative of Hi-Tech Staffing. Nothing in these terms creates an employer–employee relationship.

Contractor is solely responsible for all federal, state, and local taxes, self-employment taxes, and any licenses or insurance applicable to their services.

No Employee Benefits

As an independent contractor, Contractor is not eligible for employee benefits, including vacation pay, sick leave, retirement benefits, unemployment insurance, workers compensation as an employee, health or disability benefits, or any other employee benefits.

Assignment-Based Engagement

Hi-Tech Staffing provides event and production staffing services on an assignment-by-assignment basis. Acceptance of one assignment does not guarantee future work. Hi-Tech Staffing is not obligated to offer assignments, and Contractor is not obligated to accept them.

Professional Standards

Contractor agrees to perform services in a professional, competent, and timely manner consistent with industry standards and the expectations of each assignment.

Assignment Commitment, Cancellation & No-Show Policy

When Contractor accepts an assignment, Contractor is committing to fulfill that shift as scheduled. If Contractor becomes unable to perform the assignment, Contractor must notify Hi-Tech Staffing as soon as reasonably possible so replacement staffing can be arranged.

Repeated cancellations, last-minute cancellations, or failure to appear for a scheduled assignment without notice may result in removal from the assignment roster and may affect eligibility for future opportunities.

Hi-Tech Staffing reserves the right to assess a reasonable administrative or replacement fee to offset costs incurred in securing emergency staffing or addressing client penalties. Any such charge will be limited to reasonable costs incurred and will not exceed the compensation associated with the assignment.

Assignment Cancellation by Client

If an assignment is cancelled by the Client after a Contractor has accepted and been confirmed for the shift, Hi-Tech Staffing may provide partial or full cancellation compensation depending on the timing of the cancellation and the circumstances of the event.

• Cancellations occurring 24–48 hours prior to the scheduled start time may qualify for up to fifty percent (50%) of the agreed shift compensation.
• Cancellations occurring less than 24 hours prior to the scheduled start time may qualify for up to one hundred percent (100%) of the agreed shift compensation.

Cancellation payments are subject to confirmation of the client cancellation terms and the amounts received by Hi-Tech Staffing. Hi-Tech Staffing reserves the right to determine appropriate cancellation compensation based on the circumstances of the event and the terms agreed with the client.

Contractors will be notified as soon as reasonably possible if an assignment is cancelled or modified.

Client, Venue & Assignment Compliance

Contractor agrees to follow all reasonable instructions provided by Hi-Tech Staffing, the client, venue management, or on-site supervisors while performing services.

Removal or Reassignment of Assignment

Hi-Tech Staffing or its clients may remove or reassign a contractor from an assignment for safety concerns, violation of policies, unprofessional conduct, failure to perform duties, or other operational reasons. In such cases, compensation will be limited to the portion of the assignment completed.

Responsibility for Equipment, Property & Damages

Contractor agrees to exercise reasonable care when handling equipment, materials, and property belonging to Hi-Tech Staffing, the client, venue, or other vendors. Contractor may be held responsible for loss or damage caused by negligent, reckless, or unauthorized actions.

Confidentiality, Non-Circumvention & Non-Solicitation

During assignments, Contractor may have access to confidential or proprietary information, including client information, operational procedures, vendor relationships, and event production details. Contractor agrees not to disclose or use such information outside the scope of work with Hi-Tech Staffing.

Non-Circumvention of Client Relationships

Contractor agrees not to solicit, accept, or perform services directly for clients introduced through Hi-Tech Staffing without the Company’s prior written consent.

Non-Solicitation of Crew

Contractor agrees not to solicit, recruit, or directly hire other contractors introduced through Hi-Tech Staffing for outside work in a manner that bypasses the Company. Any collaboration or referrals involving Hi-Tech Staffing contractors must be disclosed to and approved by the Company.

Force Majeure

Hi-Tech Staffing shall not be responsible for assignment cancellations or changes resulting from events beyond its reasonable control, including severe weather, venue closures, natural disasters, government orders, transportation disruptions, public health emergencies, labor disputes, or other circumstances that make the event impossible or impractical to perform.

Governing Law & Dispute Resolution

These terms are governed by the laws of the State of Kentucky. Any disputes arising from these terms may be resolved through binding arbitration in Kentucky in accordance with the rules of the American Arbitration Association, where applicable.

Assignment Offers

Assignment offers may be distributed to multiple contractors simultaneously and will remain open until all available positions have been accepted or filled.

A shift is not considered confirmed until Hi-Tech Staffing notifies the contractor that the assignment has been secured.

Arrival & Check-In

Contractors must report to the designated Point of Contact at the assigned meeting location at least ten (10) minutes prior to the scheduled shift start time for sign-in and assignments.

Late arrival may result in adjustments to compensation, reassignment of duties, or removal from the shift if operational needs require.

Dress Code, Appearance & Preparedness

Contractors must arrive in the required attire specified for the assignment and maintain a professional appearance at all times.

Contractors are responsible for bringing any tools, supplies, or protective equipment required for the assignment unless otherwise specified in the assignment details.

Cell Phones, Safety & Workplace Conduct

The active use of cell phones, earbuds, headphones, or personal electronic devices during assignments is prohibited unless specifically authorized by the on-site lead or required for the duties of the assignment.

Contractors must comply with all applicable safety guidelines and instructions provided by Hi-Tech Staffing, the client, venue staff, or on-site supervisors.

Contractors are expected to behave professionally and respectfully toward clients, venue staff, fellow crew members, and members of the public.

Incident Reporting, Release & Timekeeping

Any incident that may affect safety, equipment functionality, or client satisfaction must be reported to the on-site lead or Hi-Tech Staffing immediately.

Contractors must remain on-site and available for assigned duties until officially released by the on-site lead, client representative, or Hi-Tech Staffing coordinator. Leaving an assignment without authorization may be treated as abandonment and may affect compensation and eligibility for future assignments.

Breaks or pauses in work caused by client direction, venue delays, or schedule changes do not automatically end the assignment. Contractors may be required to remain available on-site until officially released and should remain prepared to resume duties when requested.

Contractors are responsible for ensuring their time worked is accurately recorded and submitted according to Hi-Tech Staffing procedures.

Payment Requirements

Contractors must complete all required onboarding and payment setup before payment can be issued.

• Contractor agreement signed
• Completed contact information
• Required identification documentation, if applicable
• Completed W-9 information submitted through QuickBooks Online or another designated platform
• Payment setup through the Company’s designated payment platform

Failure to complete these requirements may result in delays to payment until all required documentation has been received and verified.

Time Reporting

Contractors are responsible for accurately recording their time worked for each assignment. Hi-Tech Staffing may require contractors to check in and check out using a designated platform, application, or time reporting system to document hours worked.

Failure to check in, check out, or submit required time reports may result in delays to payment until the hours worked can be verified.

Payment Timeline & Method

Payments are issued within thirty (30) days from the last day of the scheduled shift, once a properly completed time report has been received and approved and all required onboarding documentation has been completed.

Payments may be issued through Nickel or another payment service provider designated by Hi-Tech Staffing. Contractors may receive a link or instructions to provide payment details through the applicable payment platform when required.

All contractor payments are generally issued via direct deposit (ACH) to the bank account provided by the Contractor through the Company’s designated payment platform. Contractors are responsible for ensuring their banking information is accurate and up to date.

Requests for payment by physical check are subject to the Company’s discretion and may be subject to a processing fee of up to $5.00, which may be deducted from the payment.

Payment Inquiries

Contractors are encouraged to allow the full thirty (30) day payment processing period before submitting payment inquiries. Inquiries submitted before the end of the processing period may not receive a response while payments are still being processed.

Pay Structure

Compensation for each assignment will be communicated in advance and may be structured as an hourly rate, half-day rate, or day rate.

Day Rate Definitions

Unless otherwise specified, a half-day rate equals five (5) hours and a full-day rate equals ten (10) hours.

• Half-day rate equals 60% of the day rate
• Six hours equals 70% of the day rate
• Seven hours equals 80% of the day rate
• 7.5 to 10 hours equals 100% of the day rate

Overtime

Overtime is based on actual hours worked and excludes unpaid breaks, walkaway lunches, or other non-working time. Overtime may be referenced in assignment offers when anticipated in advance; however, overtime is not guaranteed and will only be paid based on actual hours worked.

Any overtime incurred that was not included in the assignment offer may be subject to review and approval by the client before payment is issued. All time worked is rounded to the next quarter hour for payroll purposes.

Calculation of Overtime

When overtime occurs within the same scheduled shift, such as work continuing past midnight but remaining part of the same call, the overtime premium is calculated as an additional 0.5x the hourly rate for each applicable overtime hour because the base hourly rate has already been paid.

When overtime occurs beyond the originally scheduled call or shift, such hours will be compensated at the full overtime rate of 1.5x or 2x the hourly rate, as applicable.

Overtime Rates

• After 10 hours: 1.5x hourly rate
• After 12 hours: 2x hourly rate
• Work between 12:00am and 6:00am: 1.5x hourly rate

EKU Center for the Arts Assignments

Assignments performed at EKU Center for the Arts are paid strictly on an hourly basis with a four (4) hour minimum, and overtime does not apply unless otherwise specified.

Travel Reimbursement

Travel expenses are not reimbursed unless approved in writing for a specific assignment.

Approved mileage will be reimbursed at the current IRS mileage rate and is generally limited to one hundred (100) roundtrip miles unless otherwise disclosed. Multi-day assignments may include only one roundtrip reimbursement unless otherwise approved.

Early Payment Option

Contractors may request early payment within seven (7) business days for a five percent (5%) processing fee by visiting hi-techstaffing.com/early-pay and completing the request.

Participation in this program is optional and may be modified or discontinued.